Are you tired of the very manual Purchase Order process in SAP? Avanue's enhanced EDI integration with SP Richards automates the entire flow - eliminating email back-and-forth, manual updates, and the risk of human error at every step.
Your current Purchase Order process
The traditional PO workflow is one of the most time-consuming processes in a dealer's day. It typically looks like this:
- Create PO in SAP Business One / Avanue
- Email PO to vendor manually
- Receive email confirmation from vendor
- Manually verify pricing against SAP
- Update PO manually with any changes
- Wait for vendor to ship
- Receive tracking info via email and enter manually
- Receive invoice by email
- Manually create GRPO in SAP
- Complete AP invoice reconciliation
This process is tedious, time consuming, and completely manual - leaving endless room for human error.
Benefits of Avanue EDI
- Electronic PO transmission - no email delays or errors
- Rapid vendor acknowledgement within minutes
- Automatic pricing tolerance controls
- Back-order rejection handling
- Failure reporting for rejected orders
- Auto-generation of SAP B1 documents - GRPO and Delivery
- Automatic serial number updates from Advanced Shipping Notices (ASNs)
- Optional AP Invoice automation via Artsyl integration
- Cloud-based and scalable
New: SP Richards Integration
The latest addition to Avanue's EDI network is SP Richards - one of the largest office products distributors in North America. With this integration, dealers can send POs directly to SP Richards electronically, receive acknowledgements in minutes, and have GRPO and Delivery documents generated automatically in SAP Business One.
Ready to automate?
Contact your Avanue support representative to get started with EDI. Our team will walk you through the setup and have your first automated PO flow running quickly.
Who this integration is for
This integration is specifically for dealers who already order from SP Richards as a distributor - one of the largest office products distributors in North America. If SP Richards is part of your regular purchasing flow, the manual ten-step PO process (create, email, confirm, verify pricing, track, receive, invoice, reconcile) becomes a direct electronic exchange instead: POs transmit automatically, acknowledgements come back in minutes rather than via email, and GRPO and Delivery documents generate in SAP Business One without anyone re-keying the order. For dealers working with other distributors alongside SP Richards, Avanue's broader EDI Integration covers the same automated PO-to-GRPO flow more generally.
FAQ
Do I need to already use SP Richards to benefit from this?
Yes - this specific integration is built around SP Richards as the distributor. If you order from different vendors, Avanue's general EDI Integration covers the same automated workflow.
How fast are order acknowledgements with this integration?
Vendor acknowledgements typically come back within minutes of the PO being transmitted electronically, rather than waiting on an email confirmation.
What happens if a line item is on back-order?
Back-order rejection handling and failure reporting are both built into the integration, so rejected or partial orders are flagged rather than silently falling through.
Does pricing get verified automatically?
Automatic pricing tolerance controls are part of the integration, checking vendor pricing against expected values as part of the automated flow rather than requiring a manual line-by-line check.